Last updated: 21 September 2026
Al Jathnan International Limited respects the privacy of companies, institutions, applicants, candidates, and visitors to its website. We are committed to handling personal data responsibly, transparently, and in accordance with the laws applicable in the Republic of Kenya, including the Data Protection Act, 2019.
This Privacy Policy explains the types of information we collect, how we use and protect it, when it may be shared, and the rights available to data subjects.
1. Information We Collect
We may collect information when you use our website, communicate with us, request recruitment services, apply for an employment opportunity, or submit information on behalf of a company or institution.
The information we may collect includes:
- Full name.
- Nationality and country of residence.
- Email address.
- Telephone or WhatsApp number.
- Company or institution name.
- Job title and professional contact details.
- Required job category or profession.
- Number of workers required.
- Destination country or place of employment.
- Recruitment requirements, qualifications, and employment conditions.
- Information contained in CVs and employment applications.
- Educational qualifications and professional experience.
- Identification documents, photographs, certificates, and supporting documents.
- Interview notes and assessment results.
- Medical examination information where legally permitted and necessary.
- Passport, visa, travel, and immigration information where required.
- Records of correspondence and communications with us.
- Website usage information, browser type, IP address, and device information.
- Any other information voluntarily provided to us.
We ask that companies, institutions, applicants, and candidates provide only accurate and relevant information.
2. How We Use Personal Data
We may use the information we collect for the following purposes:
- Responding to enquiries and recruitment requests.
- Communicating with companies, institutions, applicants, and candidates.
- Understanding workforce requirements and job specifications.
- Searching for and identifying suitable candidates.
- Reviewing CVs, qualifications, and professional experience.
- Arranging interviews, assessments, and selection procedures.
- Verifying submitted information and supporting documents.
- Preparing candidate shortlists for client companies and institutions.
- Coordinating recruitment, documentation, travel, and employment procedures.
- Following up on recruitment processes until the worker reaches the employment destination.
- Providing customer service and operational support.
- Maintaining business, administrative, and communication records.
- Improving our website, services, and recruitment processes.
- Detecting and preventing fraud, misuse, and security incidents.
- Meeting legal, regulatory, contractual, and compliance obligations.
- Protecting our legitimate business interests and legal rights.
We will not use personal data for purposes that are materially different from those described in this Policy unless we provide appropriate notice or obtain consent where required.
3. Legal Basis for Processing
Depending on the circumstances, we may process personal data on one or more of the following legal grounds:
- The data subject has provided consent.
- Processing is necessary to take steps before entering into a contract.
- Processing is necessary to perform a contract or recruitment service agreement.
- Processing is required to comply with a legal or regulatory obligation.
- Processing is necessary to protect the vital interests of an individual.
- Processing is necessary for our legitimate business interests, provided those interests do not override the rights and freedoms of the data subject.
- Processing is otherwise permitted under applicable Kenyan law.
Where processing is based on consent, the data subject may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
4. Sharing Personal Data
We may share personal data only where reasonably necessary for recruitment, employment placement, administration, compliance, or related services.
Information may be shared with:
- Client companies and institutions seeking workers.
- Authorized employees and representatives of Al Jathnan International Limited.
- Recruitment, assessment, verification, and professional service providers.
- Medical examination centres where examinations are legally required.
- Government departments, embassies, consulates, immigration authorities, labour authorities, and licensing bodies.
- Travel, transportation, documentation, and visa service providers.
- Technology, hosting, communication, and data storage providers.
- Lawyers, accountants, auditors, insurers, and professional advisers.
- Law enforcement or regulatory authorities when disclosure is legally required.
- Other parties where the data subject has given permission.
We do not sell or rent personal data to third parties.
Where service providers process personal data on our behalf, we expect them to use it only for authorized purposes and to implement appropriate safeguards.
5. International Transfers of Personal Data
Because our recruitment services may involve employment destinations outside Kenya, personal data may be transferred to companies, institutions, authorities, or service providers located in other countries.
When transferring personal data outside Kenya, we take reasonable steps to ensure that:
- The transfer is connected to a legitimate recruitment or employment purpose.
- The recipient receives only the information reasonably required.
- Appropriate contractual, technical, or organizational safeguards are used where necessary.
- The transfer complies with applicable legal requirements.
Data protection laws in the receiving country may differ from those in Kenya.
6. Data Retention
We retain personal data only for as long as reasonably necessary to:
- Complete the recruitment or employment placement process.
- Provide requested services.
- Maintain appropriate business and recruitment records.
- Resolve disputes or complaints.
- Establish, exercise, or defend legal claims.
- Meet contractual, legal, regulatory, and reporting requirements.
The retention period may vary depending on the type of information, the purpose for which it was collected, the status of the recruitment request, and applicable legal obligations.
When personal data is no longer required, we may securely delete, destroy, anonymize, or archive it in accordance with applicable requirements.
7. Data Security
We use reasonable technical and organizational measures to protect personal data against:
- Unauthorized access.
- Accidental loss or destruction.
- Unlawful use or disclosure.
- Unauthorized alteration.
- Fraud and misuse.
- Security breaches.
These measures may include access controls, restricted permissions, secure storage, backups, staff awareness, and reasonable digital security procedures.
However, no website, electronic communication, or data storage system can be guaranteed to be completely secure. Users should avoid sending unnecessary sensitive information through unsecured communication channels.
8. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to:
- Ensure that the website functions properly.
- Remember user preferences.
- Understand how visitors use the website.
- Improve website performance and user experience.
- Monitor technical issues and website security.
- Support analytics and measurement tools.
Users may control or disable cookies through their browser settings. Disabling certain cookies may affect some website functionality.
Third-party tools used on the website may place their own cookies and process information according to their respective privacy policies.
9. External Links and Services
Our website may contain links to external websites or services, including communication platforms, social media, maps, and other third-party resources.
We are not responsible for the privacy practices, security, content, or availability of external websites. Users should review the privacy policy of each external service before providing personal information.
10. Rights of Data Subjects
Subject to applicable Kenyan law, individuals may have the right to:
- Be informed about how their personal data is being used.
- Request access to personal data held about them.
- Request correction of inaccurate or incomplete information.
- Object to certain types of processing.
- Request restriction of processing in appropriate circumstances.
- Withdraw consent where processing is based on consent.
- Request deletion of personal data where legally permitted.
- Request the transfer of personal data where applicable.
- Submit a complaint to the relevant data protection authority.
- Challenge certain decisions made solely through automated processing, where applicable.
Some requests may be limited where retaining or processing the information is required by law, necessary for an ongoing recruitment process, or required to establish or defend legal claims.
Before responding to a request, we may ask for information necessary to verify the identity and authority of the person making the request.
11. Children’s Privacy
Our recruitment and business services are not intentionally directed at children.
We do not knowingly collect personal data from children except where such processing is lawful, necessary, and supported by appropriate authorization from a parent, guardian, or legally responsible party.
If we become aware that personal data concerning a child has been collected without appropriate legal authorization, we will take reasonable steps to delete or restrict the information.
12. Marketing Communications
We may send service-related communications that are necessary to respond to enquiries, manage recruitment requests, coordinate candidate selection, or complete employment procedures.
We will send promotional or marketing communications only where legally permitted. Recipients may request to stop receiving non-essential marketing messages by contacting us.
Requests to stop marketing communications will not prevent us from sending important administrative, contractual, or service-related messages.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in:
- Our services and recruitment procedures.
- Legal or regulatory requirements.
- Technology and security practices.
- The way we collect or process personal data.
The updated version will be published on this website with a revised “Last updated” date. We encourage visitors to review this Policy periodically.
Continued use of the website after an updated Policy is published constitutes acknowledgement of the revised version, to the extent permitted by law.
14. Contact Us
For questions, requests, complaints, or concerns relating to this Privacy Policy or the processing of personal data, please contact:
Al Jathnan International Limited
Email: aljathnan1@gmail.com
Telephone: +254 716 011 111
Location: Nairobi, Republic of Kenya